Human Resources Planning
We have been involved in a systematic analysis of HR needs in order to ensure that correct number of employees with the necessary skills are available whenever they are required. We believe that human resource planning is a comprehensive framework for making effective decisions in advance and that facilitates the organizing, leading, and controlling functions of management.
Using a systematic formal process of audit, designed to examine the strategies, policies, procedures, documentation, structure, systems and practices with respect to the organization’s human resource management, we systematically and scientifically assesses the strengths, limitations, and developmental needs of the existing human resources of the organization from the larger point of view of enhancing organizational performance.
Though this aspect of HR is one of the most neglected in the HRM field, we have been emphasizing on the fact that when Human Resource Planning is applied properly in the field of Human Resource Management this important business functionality would appraise the surplus or shortage of human resources in the organization so as to take actions accordingly.
Benefits/Importance of Human Resource Planning
Human resource planning or manpower planning is necessary for ail organizations because of following reasons:
To meet the requirements of the organization: Every organization irrelevant of its man power strength needs personnel of desired skill, knowledge and experience. Proper human resource planning helps in defining the number of personnel as well as kind of personnel required to satisfy the organizations man power needs, ensuring the reservoir of desired human resources as and when required.
It helps in checking labor imbalance: Human resource planning helps anticipating shortages and/or surpluses of manpower in the organization. In case of shortage of human resources, physical resources of the organization cannot be properly utilized. In case of surplus of human resources, this resource may remain under-utilized but it helps in counter balancing the problem of shortage and surplus employees very comfortably. Human resource planning helps in correcting this imbalance before it become unmanageable and expensive.
Right-sizing the human resource requirements of the organization: In an existing organization, there is a constant need for right-sizing the organization as there is a constant need of replacing people. Human resource planning estimates future requirements of the organization and helps to ensure that human resources of right kind, right number, in right time and right place.
To meet expansion and diversification needs of the organization: Through human resource planning it is ensured that employees in right number and of right kind are available when required to meet organizations needs. It helps to execute future plans of the organization regarding expansion, diversification and modernization.. It ensures that people of desired skills and knowledge are available to handle the challenging job requirements.
Training and Development of Employees: There is constant need of training and development of employees as a result of changing requirements of the organization. It provides scope for advancement and development of employees through training and development etc. Thus, it helps in meeting the future needs of the organization of highly skilled employees.
Helps Formulation of Budgets: HR Planning helps in anticipating the cost of human resources e.g. salary and other benefits etc. HR Planning also facilitates the formulation of human resource budget for various departments/divisions of the organization. So, it may also help in, the formulation of suitable budgets in an organization.